SHORT TERM RENTAL AGREEMENT FOR WHISPERING WATERS CABIN

Thank you for your interest in Whispering Waters. I find that those who take the time to read this information are fully informed about their and my rental obligations. Making a reservation implies agreement with these terms.

Reservations:  Reserving online is the preferred method, but feel free to call 425-268-9201 with questions.

Payment:  Full payment is due 30 days before arrival.  Payment is via an emailed Square Up invoice.

Security deposit: There is a $200 security deposit in addition to the cabin rental.  The security deposit will be refunded within 3 days after the last day of your stay if the cabin is left clean, there is no damage or loss, and no violations of the rental agreement.  The deposit is refunded to the same method used to pay for the reservation.

Cancellation/Reschedule policy:  If a reservation is cancelled within 30 days of planned arrival there is a 75% refund of the base rent for the nights that are rebooked at the same rate.  There is a full refund of the security deposit and fees that have been paid- cleaning and extra bed fee.  Reschedules are handled as a cancellation if made less than 30 days before arrival.  No refund after check-in time.

To ensure that your cancellation or reschedule notice was received, all reservation changes must be acknowledged in writing by cabin owner. You are encouraged to buy trip insurance to cover emergencies. Refunds are not made for weather or road closure unless Hwy 2 is closed in the direction of your travel to the cabin. You should be prepared for winter driving conditions if you make a reservation for the winter months.

Cancellations by Owner: In the extremely unlikely event that I have to make a change to confirmed reservations, I will advise you at the earliest possible date. If this does happen, you will be given a full refund. I will not be liable for any further obligations or claims by you.

Early Departure:  You are encouraged to buy trip insurance to cover emergencies.  There is no refund if you need to depart the cabin before the end of your reserved dates.  Also, read Power Outage policy below.

Please let me know of any concerns about the cabin upon your arrival so they can be addressed immediately.  No refund for early departure due to concerns I was not notified of or are out of my control.

Rates: Current base rates (two people/one bed) are posted on the availability calendar.   There are additional charges for cleaning and state sales tax. There is a one-time charge if two beds are used when there are only two people.  The discounted midweek and weekly rates are not available during major holidays. Rates are subject to change; the new rates do not apply to confirmed reservations.

Minimum Stay: There is a 2-3 night minimum stay as posted on the availability calendar.

Minimum Age: Anyone under age 21 must be accompanied by their parent. Exceptions are made on an individual basis.

Change in the Number of Guests/Conduct of Renters: Please inform me of any change in the number of people staying at the cabin before your arrival. The cabin is not for parties, nor gatherings at any time of anyone except those who have paid to stay there. Unauthorized people at the cabin at any time will result in loss of the deposit and possible eviction. If there is excessive noise, any illegal activity, or evidence of violation of these policies you may be asked to vacate the premise without any refund.

Arrival: Occasionally an early arrival or departure is available at $20/hr.  Arrival time 3pm, departure 11am.

Departure time: Your prompt departure at 11:00am is appreciated so we can prepare the cabin for the next guests.

Smoking, Odors and Other Allergens: Non-smokers are preferred, but smoking is allowed outside as long as the smoke does not enter the cabin. Discard the butts and ashes in the outside garbage. Do not throw butts on the ground (including in the fire pit) or bring inside the cabin, nor allow the ashes to fall to the deck. Oil lamps, incense, cologne, perfume, and maple bacon (regular bacon is ok) are not permitted in the cabin due to the long-lasting, difficult-to-remove odor. If these policies are violated, there will be an excessive cleaning charge @ $45/hr. with a two hour minimum.

Pets: Pets are not allowed at Whispering Waters or on the property, including in vehicles, at any time. Animals at Whispering Waters will result in loss of security deposit for the deep cleaning to ensure that the cabin is safe for those who have allergies.

Camera:  There is a recording driveway camera.

Damage, Missing Items: Any damage to the cabin or its contents or missing item(s) will be deducted from the security deposit. If the amount of the damage/loss/cleaning exceeds the deposit amount, you will receive an invoice and explanation to you within 15 days. If there is extensive damage, the final invoice may be after 15 days.

Hot Tub: Use of the hot tub is at your own risk and liability. Observe the safety precautions posted at the tub. Please read the cover removal instructions – do not pull on the cover’s straps or flaps. There is a $200 charge if the cover is ripped as it allows the foam to become waterlogged which ends its insulating value (new covers cost $500).  Do not sit, stand or lie on the tub cover. Replace the cover when you are not in the tub to conserve heat, for safety, and to keep debris out of the water. Use non-breakable drink containers in the tub area. Do not add anything to the water as many additives cause foaming. The tub’s chemistry is checked on a daily basis between 8am-noon and usually takes less than a minute. If these times are not convenient, please notify me. If the tub needs attention, please let me know. If the water level is low (water should be flowing through filter) add more water or call. Shower or bathe before using the hot tub. The tubs are drained and refilled about every 2 weeks, per Health Dept code. If there is excessive foaming, this is due to detergents & soaps. To prevent foaming, it is recommended that you rinse skin and hot tub attire before using the tub. If the next guests are unable to use the tub due to murky water or the tub has to be drained prior to schedule, there is a $55 charge. Do not get in the river and then into the tub as the sand and grit damages the pumps and the algae from the river turns the hot tub water green.

Cleaning:  Basic supplies are stocked to do your own cleaning. Before departing, please do the following: remove garbage & recycling to outside containers, start the dishwasher (dishes may be left in dishwasher), clean the appliances that have been used (including BBQ grill), and put used towels in laundry hamper.  There is a minimum 5 hour charge @ $45/hr for the following: any tobacco smell in the cabin, unauthorized pets on the property, urine on bedding, excessive odor (cooking or fragrance).

Plumbing: Do not put any feminine products or wipes in the toilet as they don’t decompose in the septic tank. Plunger is provided if a clog occurs. Please do not pour grease or oil down the kitchen drain as grease clogs the pipes – a grease pot is provided.

Power Failure/Weather/Early Departure: There are occasional power outages due to the abundance of trees/limbs that can fall on power lines, more common in winter.  If you wish to leave due to a prolonged (more than 24 continuous hours during your stay) power failure, a prorated credit will be given.  Water, heat and some power are provided via generator during power outages.

Refunds are not given due to inclement weather, road conditions, or for early departure for any reason unless the cabin can be rebooked. You are encouraged to buy travelers insurance (e.g. InsureMyTrip.com) to cover emergencies that would result in early departure or cancellation.  Also, no refund or credit for early departure due to concerns I was not notified of.

Security of the Cabin: When you rent a cabin, you assume responsibility for it and its contents, as well as your personal property. Always lock the doors and windows when you leave the cabin.  The electronic lock code is changed with every renter for security.  No one besides those in your party will enter the cabin during the dates/times of your rental agreement without your consent.  The cabin has a recording driveway cam.

Risks/Safety:  Whispering Waters is not suitable for children due to conditions in and around the cabin that may pose hazards; such as the river, pond, hot tub, steep riverbank, stairways.  The owner does not assume any responsibility for injuries resulting from your failure to use due caution.  Candles are not allowed due to fire hazard except citronella candles used outside only.  Bring battery candles for ambiance.  Do not put any flammable materials on or close to any heat source.

Winter Conditions:  At 775 ft elevation, there is not a lot of snow at the cabins, but snow is not unusual approximately late November through February.  When there is significant snow, the roads and walkways at Whispering will be cleared before your arrival. You may need AWD, 4WD or chains at Whispering Waters at times, but not often as the road and driveway are flat, and close to a regularly plowed county road and Hwy 2.  A shovel is provided should you need it during your stay for the walkways.   Access to the river may be closed in the winter due to snow or icy conditions. If you make a reservation for a stay during winter months, be prepared for winter road driving conditions with AWD or chains.  Refunds are not given for inclement weather, nor for road closure unless Hwy 2 is closed in both directions to the cabins.

Repairs: Please let me know of any needed repairs and they will be repaired as soon as possible, during your stay if possible so you are not inconvenienced. No refunds will be issued for malfunctioning equipment unless it poses a safety hazard, in which case a prorated refund will be given. A $25 refund/stay will be given if you are unable to use the hot tub due to malfunction that cannot be repaired during your stay.

I want your stay to be pleasant, so please let me know of any concerns right away.  I live close by and usually can respond quickly.

Fire Bowl: Fires are not allowed when there is a stage II burn ban, which is common in the dry mid-late summer months. When you have an outside fire, a charged water hose is to be within reach. The size of the fire should be small enough that embers are not landing outside the designated area. Fires must be attended at all times and completely extinguished before going to bed. Bring wood as wood is not provided and wood cutting/gathering around the cabins is not permitted.  Most grocers sell firewood.

Fireplace: The propane fireplace at Whispering Waters is turned off during warm weather and in summer; electric heat is left on in case the weather cools.  The glass front gets very hot – do not touch the glass or put anything flammable close by.

Recreation Equipment: Use of the recreation equipment (horseshoes/corn hole) is at your own risk and liability.

Left Items: Please check carefully for belongings before you leave. Left items can be mailed to you with a small charge.

Owner Brad Olsen, 425-268-9201 baringcabins@gmail.com